Admin Officer2
- Handling day-to-day administrative tasks and ensuring the smooth functioning of the office.
- Managing and organizing office records, documents, and files for easy access and retrieval.
- Assisting in coordinating meetings, appointments, and travel arrangements for staff and management.
- Handling incoming and outgoing correspondence, including phone calls, emails, and mail.
- Maintaining office supplies and inventory, and ordering materials when necessary.
- Coordinating with vendors, suppliers, and service providers for office needs and maintaining strong relationships.
- Preparing and processing office documents, reports, and presentations.
- Assisting in employee onboarding and other HR-related administrative duties.
- Supporting the organization of company events, meetings, and team-building activities.
- Ensuring that office equipment (computers, printers, etc.) is maintained and functioning properly.
- Assisting with budgeting and office-related financial tasks, such as tracking expenses and receipts.
- Monitoring and maintaining office cleanliness and safety standards.
- Ensuring compliance with office policies and legal requirements.
- Performing general clerical duties such as filing, photocopying, and maintaining office systems.
- Assisting senior management and other departments with administrative tasks as needed
- Strong organizational skills to handle various administrative tasks and keep the office running smoothly.
- Excellent communication skills (both verbal and written) to interact with colleagues, management, and external contacts.
- Proficiency in office software like Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
- Attention to detail for maintaining accurate records, filing, and handling documents.
- Time management skills to prioritize tasks and meet deadlines in a fast-paced environment.
- Problem-solving abilities to address administrative issues and resolve challenges efficiently.
- Multitasking skills to handle multiple tasks simultaneously without compromising on quality.
- Strong interpersonal skills for working with different teams, departments, and external vendors.
- Ability to work independently and take initiative when needed.
- Basic financial management skills for tracking expenses and managing office budgets.
- Confdentiality and professionalism when handling sensitive information.
- Basic understanding of office equipment and the ability to troubleshoot minor issues (computers, printers, etc.).
- Adaptability to handle changes in office procedures, technology, or workflows.
- Customer service orientation to deal with both internal and external inquiries in a professional manner.
Bachelor’s degree in Business Administration, Management, or a related field.